Human resources software
HR software for a business without an HR department
If you run a small business, you're probably the HR department too. HRGP takes the hiring, paperwork, records and reports off your plate and keeps them in one place.
HRGP is the HRIS for small business, from the first applicant through payroll. Your payroll processor pays your people and files the taxes. HRGP handles the rest: the records, the documents and the reports.
The Applicants list, and a new hire's to-do list on a phone (sample data).
The HR jobs that land on your desk
"We need someone. Fast."
Describe the job out loud and HRGP writes the first draft. Post free to Organic sites through JobTarget and see each applicant on one list, with a short AI summary.
"Who's calling them back?"
Text and email from one conversation history, let applicants book their own interview, and rate everyone on the same questions.
"Did they do the paperwork?"
Send one link for the I-9, W-4 and state forms. You see what's done, what's overdue and what the employer still has to finish.
"Where's that file?"
Each employee has one record with job details, forms and private files, with access levels so only the right people can open them.
"How much vacation do I have left?"
Employees see their own time off, benefits, estimated pay and forms in My Employee Portal, so they ask you less.
"Hours are due to payroll."
Record hours, check the estimates and send one file. Your payroll company pays your people and files the taxes.
Is HR software worth it for a small business?
If you hire a couple of times a year and everyone fits on one page, a folder and a spreadsheet may be enough. That's fine.
It starts to break down when more than one person is hiring, when forms are due and nobody knows who has them, or when an employee's question means digging through old email. That's usually when HR software pays for itself in time.
What to look for in small business HR software
- A price you can predict. Many HR tools charge per employee, so check what your bill looks like as you grow. HRGP is $99 a month with no per-seat fees.
- Hiring and HR in one place, so a new hire's details don't have to be typed twice.
- It works with the payroll company you already have.
- It works on a phone, because not everyone sits at a desk.
- Employees can help themselves to their own forms, time off and benefits.
- Clear limits on who can see what, and two-step sign-in.
Employee management, day to day
Good employee management software should make the routine parts quiet. Time off requests go to the right person. Benefit choices come in during your enrollment window. Your payroll reports answer questions about hours, overtime and benefits without a call to your processor.
HRGP also helps with the part software usually skips: helping good people stay. Check-ins at day 7, 30, 60 and 90 and honest team feedback help you hear about problems early.
Onboarding software that a new hire can finish on a phone
After you confirm a hire, click Start onboarding. The new hire gets an email to set a password and opens one list of everything they need to finish. Your team gets its part too: the employer section of the I-9, pay details and tasks like setting up a desk. Onboarding is for businesses in the United States.
What it won't do
- It won't run payroll or file taxes. Your payroll company does that, and HRGP gets the information ready for it.
- It won't decide who you hire. AI organizes information and your team makes the decision.
- It won't replace a lawyer. HRGP helps you stay organized, but it doesn't give legal advice.
- It doesn't have a punch-in time clock. You record hours by pay period.
Small business HR software questions
What is the best HR software for a small business?
The best one is the one you'll actually use, at a price that still works as you grow. Make a list of the jobs you want off your desk and try them in a free trial. Our buying checklist can help.
How much does small business HR software cost?
It varies a lot, and many tools charge per employee, per month. HRGP is one flat $99 a month with no per-seat fees. AI interviews and texting are billed separately.
Do I need HR software if I already have a payroll company?
Often, yes. Your payroll company pays people and files taxes. It may not cover hiring, onboarding paperwork, time off requests or employee files the way you need. Ask your provider what your plan includes, then compare.
Is this human resources software hard to set up?
Every new account starts with a ready-made hiring process and guided setup, and you can import your people from a spreadsheet.
Can my employees use it on their phones?
Yes. New hires can finish their to-do list on a phone, and My Employee Portal works on a phone too.
Related
Take HR off your plate
Part of HRGP, the HRIS for small business. $99 a month. No per-seat fees. 14-day free trial.