New-hire paperwork
I-9, W-4 and state withholding forms, done on their phone
Send the I-9, W-4 and state withholding forms as one link. The new hire fills them in step by step and signs; you finish the employer part and see what's due.
After that, employees use My Employee Portal for their hours, pay, time off, benefits and forms. Available to businesses in the United States.
How new-hire paperwork works
Send one link
The I-9, W-4 and state withholding forms go out together.
The new hire completes them on a phone
Step by step, then signs. The new hire needs no sign-in to complete them.
You finish the employer part
Employer I-9 Section 2 tasks show with their due dates.
The employee moves into My Employee Portal
Hours, estimated pay, time off, benefits and forms in one place.
What the new hire does
The new hire opens the link on a phone and works down one page at a time. For the W-4 they choose a filing status and add dependents if they have any. Their Social Security number is only written into the forms, which are stored encrypted.
To sign, they type their full name and confirm the information is correct. Some forms must be printed and signed by hand, and HRGP tells them when that's the case.
What you see
The Government forms page lists each person with an open task. It shows Signed by the new hire: employer part to do, and when the I-9 Section 2 is due. The employer part is due 3 business days after the first day of work. A task past its date is marked overdue, so it doesn't slip.
Each task has Complete employer part and Download buttons. You can also open a person's forms from their applicant page.
Part of a bigger first week
If you use Onboarding, these forms become items on the new hire's to-do list, next to how they get paid and your own checklist. The New Hires list on the Employees page shows who is on track.
HRGP guides the forms and keeps track of them. You remain responsible for your own I-9 review and your filings.
Included in your plan
- Guided I-9, W-4 and state withholding forms.
- The new hire needs no sign-in to complete them.
- Employer I-9 Section 2 tasks with due dates.
- My Employee Portal, time off and benefits are included in the $99 plan.
New-hire paperwork questions
Which forms are included?
The guided I-9, W-4 and state withholding forms.
Does the new hire need an account?
No. The new hire needs no sign-in to complete the forms.
Does it cost extra?
No. The guided I-9, W-4 and state withholding forms are included in your plan.
When is the employer part of the I-9 due?
HRGP shows the employer part as due 3 business days after the first day of work, with the date for each person.
Is the new hire's Social Security number kept safe?
It is only written into the forms, which are stored encrypted.
Related
Finish the paperwork before the first day
Part of HRGP, the HRIS for small business. $99 a month. No per-seat fees. 14-day free trial.