HRIS for small business
The HRIS for small business
HRGP is the HRIS for small business, from the first applicant through payroll. Your payroll processor pays your people and files the taxes. HRGP handles the rest: the records, the documents and the reports.
One flat $99 a month, with no per-seat fees and a 14-day free trial. No credit card needed to start.
The HRGP Overview, and My Employee Portal on a phone (sample data).
Everything an employee's time with you touches
Hire
Post jobs, track applicants, text them, schedule interviews and use interview guides. Applicant tracking is built in, so you don't need a separate hiring tool.
Onboard
Start onboarding after a hire and the new hire gets one to-do list: the I-9, W-4, state forms and how they get paid. For US businesses.
Manage
Keep employee records, files, hours, time off and benefits in one place. Employees handle their own in My Employee Portal.
Send to payroll
Check each employee's estimated pay, then send one file to your payroll company. Your processor runs payroll.
Keep
Check in at day 7, 30, 60 and 90, and get honest feedback from the team, so problems come up while you can still fix them.
Offboard
When someone leaves, use a checklist and an exit interview, and end their access.
What is an HRIS?
HRIS stands for human resources information system. In plain words, it's HR software that keeps your employee information and your HR paperwork in one place, so you aren't hunting through folders, inboxes and spreadsheets.
Big companies have an HR department to run this. A small business has an owner or an office manager doing it between everything else. HRGP is built for them.
Who does what
An HRIS is not a payroll processor. HRGP never moves money. You keep your payroll company, and HRGP does the work around it.
| The work | HRGP | Your payroll processor |
|---|---|---|
| Applicants and hiring steps | Keeps them | No |
| I-9, W-4 and state forms (US) | Guides the new hire and keeps the forms | Gets the details it needs from your file |
| Employee records and files | Keeps them | Keeps what it needs to pay people |
| Hours and time off | Records them and prepares the file | Uses them to run payroll |
| Benefit plans and enrollment | Keeps plans, choices and change reports | Takes the deductions |
| Estimated pay | Shows an estimate, clearly labeled | Works out the real pay |
| Paychecks and direct deposit | No | Yes |
| Payroll taxes and W-2s | No | Yes |
Why small businesses choose an HRIS like this
- One system instead of a hiring tool, a folder of paperwork and a spreadsheet.
- One flat price. Adding an employee or a manager doesn't change your bill.
- It works on a phone, for you and for your people in the field.
- You keep your payroll company. HRGP prepares a file or entry sheet for Gusto, BambooHR, ADP, Paychex Flex, Paycom or QuickBooks Payroll, plus a general file for other payroll companies.
- People make the decisions. AI helps organize information and draft things for you to review. It does not decide who gets hired.
What to know before you try it
- HRGP is available to businesses in the United States and Canada. Onboarding, government new-hire forms and payroll preparation are for US businesses.
- Payroll preparation and reports are included through June 30, 2027. We'll tell you the price before anything changes.
- AI interviews and texting cost extra. The first AI interview is free. See the pricing page for the full list.
- HRGP does not run payroll, file taxes, sell insurance or give legal advice. It records hours, but it does not have a punch-in time clock.
The people side of an HRIS
- First 90 Days check-ins show how many new hires stay to day 90.
- Working Together gives a manager and a new hire a plain-language report on how to work well together.
- Team Map shows how your team works together, with a guide for a 45-minute meeting.
- How My Team Sees Me gathers honest, name-hidden feedback from the people someone works with.
HRIS questions
Is HRGP an HRIS or an applicant tracking system?
Both. HRGP is an HRIS, and applicant tracking is one part of it. You can use it to hire, then keep managing the same person after they start.
Does HRGP run payroll?
No. HRGP keeps hours, time off, pay details and benefit plans, shows each employee's estimated pay and prepares the file for your payroll company. Your payroll company pays your people and files the taxes.
How much does this HRIS cost?
$99 a month, with no per-seat fees and no long-term contract. It includes a 14-day free trial, no credit card needed. AI interviews and texting are billed separately.
Is payroll preparation included?
Yes, it's included through June 30, 2027. We'll tell you the price before anything changes.
How many employees is it built for?
HRGP is built for small businesses, from a few people up to teams approaching 100. There are no per-seat fees, so the price doesn't change as you grow.
Can I bring my employees over from a spreadsheet?
Yes. Upload a spreadsheet of employees, applicants or both, check the preview, then add them. Nothing is saved until you choose Add.
Does HRGP work in Canada?
Yes, for hiring and employee records. Onboarding, government new-hire forms and payroll preparation are for businesses in the United States.
Related
Try the HRIS built for small business
$99 a month. No per-seat fees. 14-day free trial.