Compare
Compare HR software, honestly
You have more options than you might think, and HRGP isn't right for everyone. Here is how the common choices compare for a small business.
HRGP is the HRIS for small business, from the first applicant through payroll. Your payroll processor pays your people and files the taxes. HRGP handles the rest: the records, the documents and the reports.
- List the jobs you want off your desk
- Work out the real price
- Ask what happens with payroll
- Try it with a real job
How to compare in an afternoon
List the jobs you want off your desk
Hiring, paperwork, time off, benefits, reports. Be specific. A long feature list doesn't help if it doesn't cover your jobs.
Work out the real price
Check the monthly fee, per-employee fees, setup fees and extras for your headcount today and in two years.
Ask what happens with payroll
Who pays people? Who files taxes? How do hours and new-hire details get there?
Try it with a real job
Use a free trial. Post a job, send a form and ask a coworker to try it on a phone.
The common options
These are general descriptions of each type of tool. Products differ, so check the details with each company before you decide.
| Option | Usually good for | Watch out for |
|---|---|---|
| Spreadsheets and folders | Very small teams with occasional hiring and one person in charge | Old versions, private files in shared folders, and follow-ups nobody owns |
| An applicant tracking system (ATS) | Businesses that mainly need help hiring | The records usually stop at the hire, so onboarding and employee files live somewhere else |
| HR tools from your payroll company | Businesses that want one vendor and whose payroll plan already includes them | HR features often depend on your plan tier. Ask what your plan includes and how much the next tier costs |
| A larger HR suite | Companies with an HR team and more complex needs | Setup time, contracts and pricing made for bigger companies |
| HRGP, an HRIS for small business | Owners and managers who want hiring through payroll prep in one place, and want to keep their payroll company | You still need a payroll company. HRGP has no punch-in time clock. Onboarding and payroll prep are for US businesses |
When HRGP is a good fit
- You hire more than once in a while, and more than one person gets involved.
- You have people in the field who work from a phone.
- You like your payroll company and don't want to switch.
- You want one flat price with no per-seat fees.
When something else may suit you better
- You want one company to do your payroll and your HR on one bill. Look at your payroll provider's HR plans.
- You need a punch-in time clock inside your HR system.
- You hire once every few years and a spreadsheet is working fine. Keep it.
- You have an HR department with complex needs, such as multiple countries. A larger suite may fit better. HRGP is available in the United States and Canada.
Questions to ask any vendor
- What is my total monthly cost at my headcount, and at twice my headcount?
- Which features are in my plan, and which cost extra?
- Can I get my data out if I leave?
- Who can see pay and Social Security numbers, and how are they protected?
- Does it work on a phone for my people, not just for me?
- How long is the contract, and how do I cancel?
What HRGP includes for $99 a month
- Applicant tracking, hiring steps, job posting and interview scheduling.
- Onboarding and the guided I-9, W-4 and state forms, for US businesses.
- Employee records, files, time off, benefits and My Employee Portal.
- Payroll preparation and reports, included through June 30, 2027.
- No per-seat fees, no long-term contract and a 14-day free trial. AI interviews and texting are billed separately.
Comparison questions
How does HRGP compare with my payroll company's HR plan?
It depends on your plan, so ask your provider what's included and what it costs at your headcount. The main difference: HRGP works alongside any payroll company and doesn't run payroll itself.
Why don't you name other products here?
Prices and features change often, and we can't promise what another company offers today. Check with them directly. These questions will help you get straight answers.
Can I switch to HRGP from another system?
You can import applicants and employees from a spreadsheet. If your old system can export to a spreadsheet, that's a good place to start.
Related
See if HRGP fits your business
Part of HRGP, the HRIS for small business. $99 a month. No per-seat fees. 14-day free trial.