Offer letter template

Fill in the details and copy a plain, friendly offer letter. It is built on this page and nothing you type is sent anywhere.

Dear [Candidate name],

We are pleased to offer you the position of [Job title] with [Company name]. We enjoyed getting to know you and think you will be a good fit for our team.

Start date: [Start date]
Pay: [pay]
Schedule: [Days and hours]

Please confirm that you accept by [date]. If you have any questions, we are glad to talk.

We look forward to working with you.

Sincerely,
[Your name]
[Company name]

Accepted: ______________________   Date: ______________

General template, not legal advice. Rules about offer letters, at-will wording, pay, overtime and conditions of employment differ by state, so check yours before you send it.

Questions

What should an offer letter include?

The job title, start date, pay and how often it is paid, the schedule, who the person reports to, any conditions of the offer, and a date to reply.

Is this legal advice?

No. Rules about offer letters, at-will wording, pay and overtime differ by state. Check yours before you send a letter.

Does the template save my information?

No. The letter is built in your browser as you type. Nothing is sent to HRGP or stored.

Hire with HRGP

Post a job, collect applicants, interview, and onboard in one place.

Start Free Trial

More free tools: Free job description writer · Interview questions by role · Hiring cost calculator · What should I pay?