The realm of talent acquisition is always evolving, and with so many operational tasks increasing the workload of the hiring and payroll teams, it becomes essential for any business to utilize an ATS software that can enhance recruitment speed and accuracy. But talent acquisition doesn't end with hiring. In fact, it is considered the beginning journey of the employee experience. From onboarding to payroll setup, there are several tasks that are quite important for an organization to complete to craft a smooth journey for the employee. Even though managing it all manually can seem easy, it leads to delays in payments, errors, and bad new hire experience. But how can an applicant tracking system help in this?
Well, by integrating ATS with HRIS and payroll system, one can easily streamline the whole process from offer letter to pay check seamlessly. Let's know more about it here.
How Integration Of ATS with HRIS and Payroll Software Is Beneficial:
Error-Free Operations:
One of the most prominent reasons why you need to invest in an advanced and affordable applicant tracking system and integrate it with your HRIS and payroll software is because it can help you save time and avoid any kind of error as it automates the whole process. The ATS helps in data transfer and synchronization with its automation capabilities. An ATS helps in providing:
- A centralized candidate database that includes contact details, resume, interview notes, and job offer data of the employee in one place.
- The centralized data makes it easier to sync with the existing system and also sends it to the HR system once their candidates are hired.
Automation in Crafting Offer Letters:
Now that you have selected candidates that you want to hire for the job roles, it is time for you to draft and send offer letters so they can join immediately. But if it is done manually, then the process will be slow and it is prone to errors. So, what steps can we take to make the process more efficient? Well, that's when you can integrate an AI-powered applicant tracking system, such as HRGP, that can help you automate offer letter generation. These tools are helpful in:
- Crafting custom offer letters with the help of pre-built templates of ATS that can help you send multiple letters to candidates in no time.
- Automatically syncing new hire details with the HR system helps avoid repetitive data entry.
- Offering candidates a seamless onboarding experience with the automated tasks, checklist, updated workflow, and timely communication, offering better candidate engagement.
Documentation & Pre-boarding:
Just after hiring, it becomes quite difficult to collect all the data from the candidates along with signed policies, which can lead to delays in the onboarding process. That's when counting on the capabilities of the best applicant tracking system for recruiters can be better for streamlining the onboarding process for employees and recruiters. With the help of this tool:
- HR teams can collect all the relevant documents from the candidates with the self-service onboarding portal that is embedded in the ATS platforms. This helps new hires to upload all the relevant documents such as signed contracts, tax forms, etc before onboarding.
- The data syncs automatically in the HRIS and payroll system helping the team to streamline the whole onboarding phase of hiring.
HRIS and Payroll Integration:
Two of the most important tasks of the whole hiring process are entering the data into the payroll or HR system and also maintaining the accuracy of the data such as bank information, tax, and salary of the employees for error-free operations. One of the best ATS features that can surely be counted on for a seamless hiring process is the two-way integration it offers with other software. With the help of such applications:
- Companies can ensure the update of the data such as employee's name, designation, salary, date of joining, and so on that can directly sync with the payroll modules. It can also help in reducing any error in the payroll process.
- Compile data such as interview feedback, signed documents, details, and more, which is time-stamped, making it best for getting clear records for audits or regulatory compliance.
Experience End-to-End Automation From Hiring To Payroll With HRGP:
Leverage the automation capabilities of the best applicant tracking system, HRGP, that can help you streamline your hiring to payroll responsibilities. Hire & Retain Good People (HRGP) is an all-in-one platform focused on streamlining the whole process of hiring from the time of job posting to payday. Our ATS is a preferred talent acquisition solution for several industries because we offer the power of automation and a wide range of robust features that include:
- Custom workflows, unlimited users, branded career sites, and easy job postings
- Advanced analytics, integrated video interviews, and screen sharing, AI-powered chatbot, and cost-effective texting
- Advanced text messaging along with scheduling, templates, bulk sending, integrated Gmail, interview scheduling, and more.
Automate your hiring-to-payroll journey with our simple-to-use and affordable ATS that can effortlessly help you make the switch to hassle-free hiring! Discover total HR automation with HRGP!
