With technological advancements, businesses have been benefiting from various tools and software that automate operations and administrative tasks. One revolutionary technology transforming talent acquisition globally is Applicant Tracking Software (ATS). Many companies worldwide rely on ATS to connect with potential candidates and hire a workforce aligned with their business culture. Wondering what an applicant tracking system is and how it works in the hiring process? If you’re unfamiliar, don’t worry—here’s all the information you need about ATS and how it can benefit your business.
ATS: What Is It, and How Does It Work?
So, "What is an Applicant Tracking System?" Well, an applicant tracking system or ATS is an innovative computer software that simplifies and speeds up the recruitment process by leveraging artificial intelligence, machine learning, and automation. It significantly reduces manual effort and facilitates communication with candidates while tracking applicants through various recruitment stages. This helps companies select top talent from a vast pool of candidates. Advanced ATS solutions, such as Hire and Retain Good People (HRGP), streamline recruitment by performing numerous tasks efficiently.
While each ATS has unique features, selecting one that meets your specific hiring needs is essential. At its core, an ATS assists hiring teams by managing candidates from the initial resume collection stage to onboarding. Here’s an overview of how it works:
Job Requisition Creation
The first step involves creating a job requisition where all details about the job position, responsibilities, and eligibility criteria are documented. The system formally stores these requirements, which are then reviewed and approved before the job posting is published.
Job Posting
Next, the job is posted in one or multiple locations, depending on the company’s requirements. This includes postings on the company’s website, job boards, and various platforms integrated with the ATS, ensuring the job reaches a broad audience.
Candidate Application
Candidates can apply directly through the company’s website or other platforms supported by the ATS. Applicants provide essential information such as education, work experience, and skills. Based on this input, the ATS can automatically screen out unqualified candidates, ensuring only suitable applications move forward.
Resume Parsing and Candidate Screening
The ATS parses resumes to filter and rank candidates against the job requirements. It evaluates the applicants and automatically rejects those who don’t meet the criteria, often sending polite rejection emails. This functionality saves recruiters significant time and effort by narrowing the candidate pool to those best suited for the position.
Interview Scheduling and Feedback Management
Recruiters can use the ATS to reach out to shortlisted candidates, schedule interviews, and manage the process. Notes from interviews are recorded in the system, enabling hiring teams to reference feedback and make informed decisions about the candidates.
Job Offer and Onboarding
Once the preferred candidate is selected, the ATS generates and sends the job offer. When the candidate accepts, the system facilitates the onboarding process by creating a collaborative environment between the employer and the new hire. It provides information about job roles, assists with completing online forms, and enables digital signing of company policies.
With the help of this process, the company can certainly improve recruiting metrics and enhance productivity by employing top talent around the world. These tools are quite beneficial, reducing the time to hire, improving overall collaboration between candidates and the hiring team, and streamlining the candidate experience. Moreover, they reduce the chances of errors and eliminate bias during interviews.
Accelerate the Recruitment Process with Hire and Retain Good People
Facilitate smoother recruitment and streamline your talent acquisition process by using HRGP’s unique and innovative ATS, which equips your business with an efficient candidate tracking and hiring process. We offer a cost-effective solution to businesses, providing unlimited access to groundbreaking features that help recruit top talent without breaking the bank. Some of the features and functionalities you can integrate into your business by using our ATS include resume parsing, hiring teams and workflows, branded career sites, video calls and recordings, self-scheduling for interviews, unlimited job postings, and more.
Refine your business recruiting strategies with custom workflow templates to ensure your processes are accurate and consistent. With onboarding system integration, you can simplify the process of transitioning applicants to new hires hassle-free. We support your business growth goals by transforming your talent acquisition function with automation, easy job postings, guided hiring, legal compliance, and more. Our AI-powered personality profiles for pre-employment provide deeper insights into candidates’ personalities and skills, ensuring you hire the right candidate for your business.
Foster candidate engagement with our customizable job landing pages that drive candidate conversions. Our applicant tracking software seamlessly integrates with your existing business systems, helping your brand build a strong reputation in the talent acquisition market. Connect with HRGP today and introduce your business to AI-backed automation that offers a world-class talent acquisition experience!